Meeting Rooms

The feature Meeting Rooms extends i-net CoWork with an option to create channels to which members can be invited even without a user account in the INETAPP server. This makes it possible to provide external support or demonstrations, for example. Providing channels for temporary teams is also feasible with a meeting room.

The difference to regular channels is:

  • Users only need the "Create Meeting Rooms" permission to create a meeting room. They do not need to be team admins.
  • Only the creator of a meeting room is an initial member - and automatically the first admin of the room - and other members can only enter the room via the invitation link. This also applies to existing users in i-net CoWork.
  • Team administrators do not automatically have access to meeting rooms they did not create themselves.

New meeting rooms are created via a button New Meeting Room. In a dialog an invitation text, e.g. for sending via e-mail, is displayed. Included here is the link to invite additional members. The later invitation of additional members is also possible. For this purpose, the room admin can display the invitation text at any time using the envelope button in the room's toolbar.

INETAPP users with the permission "Create Meeting Rooms" are also administrators of meeting rooms if they have been invited to them. They are also allowed to close these rooms. Closing a meeting room permanently deletes the entire conversation. External users who are only active in this meeting room are also permanently deleted from the server.

Join a Meeting Room

Opening the invitation link in a browser displays a dialog for joining the Meeting Room. Logged in INETAPP users can join this room directly. External users, i.e. users who are not already logged in or do not have an account on the INETAPP server, have to enter their name and will get a temporary guest account created when joining the room.

Note: If the i-net CoWork Calls Plugin is installed, the dialog additionally allows testing the audio and video features of the browser.

Invitation Dialog

Note: External users are only suitable for temporary use. Their account will be automatically deleted from the system once they log out, end the session, or close the meeting room.

Important: External users with a temporary guest account have access to public channels and applications of the INETAPP server, so they can use them regularly. If this is not desired, access to these channels and applications must be configured explicitly.